The Complete Guide to Wedding Tables Types

The number of types of tables you might need (or want) can feel overwhelming. I was surprised by just how many types of tables there are. So let’s start with the basics. Here’s a list of almost every type of table you might have at a wedding, what each table is for and suggestions for what goes on it as well as special considerations. This will make it easier for you to have planning conversations with vendors.

Key Wedding Tables

Guest Tables

I won’t go into detail for the guest seating since this needs its own guide. Round or rectangular seating tables for guests.

Head Table

A head table is the focal seating arrangement for the wedding reception, where the couple, along with the bridal party or close family, sits. It’s typically a long table that faces the rest of the guest tables, giving the couple and their party prominence during the meal and speeches. The head table symbolizes the importance of the couple and their closest friends and family and is the visual centrepiece of the reception space. The head table provides a key location for speeches, toasts, and photos, making it easier for photographers to capture these moments without having to move through the crowd.

Head table vs King’s table

Unlike a head table, where guests sit on one side, a king’s table allows for double-sided seating, with people seated on both sides. This creates a more conversation-friendly dining experience and allows for more seating.

Styling the Head table vs other guest tables

The head table is typically styled differently from the guest tables to reflect its significance and make it a focal point of the reception. While the overall theme and colour scheme of the wedding will tie all tables together, there are specific elements that distinguish the head table from the others. Here are some ways the head table is styled differently:

Elevated Décor Elements

• While guest tables may have smaller centrepieces, the head table often features more elaborate floral arrangements. These could be:
  • A long garland running the length of the table, often lush and cascading.
  • Larger, more detailed flower displays with a focus on symmetry and luxury.
  • Incorporating special flowers or greenery that may not be used on the guest tables to make it stand out.
• The head table may have more candles—such as taper or pillar candles in elegant holders—while guest tables might stick to smaller votives. The glow of additional candles can make the head table feel more romantic and prominent.

Backdrop and Signage

• One major way the head table is distinguished is by having a decorative backdrop behind it. This could be:
  • A flower wall, draping with fairy lights, or a custom arch.
  • Signs with the couple’s names, initials, or a meaningful quote.
  • This adds dimension and makes the head table the visual focus of the room.
• The couple’s seats at the head table often have personalized signs, such as “Mr. & Mrs.,” “Bride & Groom,” or something unique to their relationship.

Specialty Table Settings

• While guest tables may have a more uniform setup, the head table’s place settings are often more luxurious. For example:
  • Chargers with intricate designs (gold or silver rimmed) might be used at the head table.
  • Custom napkin folds or unique napkin rings that set the head table apart from the simpler guest table setups.
  • Enhanced glassware (e.g., gold-rimmed wine glasses or more ornate water goblets) and fancier flatware.
• The head table may feature personalized, often more elaborate name cards or seating markers. These could be handwritten or made from materials like acrylic, wood, or metal.
• While all guests may have champagne for the toast, the head table often features custom flutes or special glassware for the couple and bridal party.
• If the couple wants to use heirloom or custom-made plates for themselves or the bridal party, these are often reserved for the head table, with the guest tables using standard tableware.

Chair Styling

The bride and groom’s chairs at the head table are often more elaborately decorated than guest chairs. This could include:

• • Draped fabric, florals, or ribbons.
  • Personalized chair signs (e.g., “Mr.” and “Mrs.”).
  • More ornate chairs, such as chiavari or throne-style seating, compared to standard chairs for guests.
  For the bridal party at the head table, chairs may be styled in a cohesive way, with covers, sashes, or a uniform style that contrasts with guest seating.

  Enhanced Table Linens

  • The head table often has more elaborate or luxurious linens than the guest tables. For example:
    • The tablecloth might be sequined, embroidered, or in a different fabric (e.g., satin or velvet) compared to simpler linens on guest tables.
    • A decorative table runner (e.g., lace, sheer fabric, or greenery) that isn’t used on guest tables.
  • The head table may feature layered table linens with contrasting colours or textures, while guest tables might stick to a single layer.

  Lighting Enhancements

  • In some weddings, the head table may be enhanced with special lighting, such as spotlights or uplighting to ensure it’s a focal point, especially during speeches and toasts.
  • Hanging overhead lights, such as fairy lights or chandeliers, are often focused on the head table to add an extra layer of ambiance.

  Personalized Touches

  • The head table may include personal elements that reflect the couple’s relationship, such as framed photos, meaningful trinkets, or a family heirloom incorporated into the table décor.

  Bridal Party FavoUrs

  • If the couple has special gifts for their bridal party, these might be placed at the head table. This could include personalized favours like engraved glasses, custom jewelry, or other mementos.
  

  Key Considerations:

  • Table Length and Shape
    • Long Table: The most traditional head table style is a long rectangular table, positioned so that it faces the rest of the guest tables.
    • U-Shaped: Some head tables are arranged in a U-shape, allowing for a more inclusive, conversation-friendly setup.
    • Semi-Circular: For a more intimate feel, some couples choose a curved or semi-circular head table, giving everyone seated more eye contact with the couple.
  • Positioning: The head table should be placed in a prominent location within the reception space, typically facing the guest tables so that everyone can see the couple and bridal party. It’s also important to ensure the table is positioned in a way that photographers and videographers can easily capture key moments like speeches or toasts.
  • Seating Arrangements: Consider who you want seated at the head table. Some couples include the entire bridal party or even parents.
  • Elevated Seating (Optional): In some weddings, the head table is placed on a slightly elevated platform or stage to ensure the couple and bridal party are more visible to guests. This is especially common in larger weddings or grand venues.
  • Visibility for Guests: Ensure that the head table’s décor doesn’t block visibility for the rest of the guests. Floral arrangements, signage, and backdrops should be stunning but not overly tall or bulky.
  • Microphones for Speeches: Since many toasts and speeches are delivered from the head table, having microphones available ensures that everyone in the room can hear the speakers. You can have a handheld mic or a small mic on the table for easier access.

  Alternatives to the Head Table:

  • Sweetheart table: If you prefer a more intimate setting, a sweetheart table (a smaller table just for the couple) is an alternative to the larger head table.
  • Mixed seating: Some couples choose to forgo a traditional head table and sit among their guests, making the reception feel more casual and social.

  Sweetheart Table (Bride and Groom Table)

  A sweetheart table is a small, intimate table for the bride and groom at the wedding reception. It’s typically positioned in a prominent location so the couple is the focal point, but it offers a more private setting compared to the larger head table, where the bridal party is often seated. That said, it can also feel like standing on centre stage (basically my nightmare as an introvert). A sweetheart table is an alternative to seating the bride and groom at the head table.

  Why Choose a Sweetheart Table Over A Head Table?

  • Intimacy: A sweetheart table allows the couple to share quiet moments together during the reception. If you want a chance, you know, actually talk to each other, amidst the busy event, this option offers privacy that a larger table doesn’t.
  • Focus on the Couple: A sweetheart table puts a spotlight on the bride and groom, making them the center of attention. This creates a visual spotlight, making it easier for photographers and videographers to capture candid moments between them.
  • Flexible Seating for Bridal Party: Instead of having the entire bridal party at one table, you can place them with other guests. This can free up seating space and give you flexibility in managing the overall layout, especially for smaller venues.
  • Guest Interaction: While a sweetheart table offers privacy, it can also make it easier for the couple to visit guest tables. Since it’s just the two of you, you can move around more freely, greeting guests and being more mobile throughout the evening.
  • Styling simplicity: A sweetheart table is usually simpler to style, as it’s smaller and only requires décor for two. You can focus on adding personal, unique touches—like custom chairs, personalized signage, or lush florals—without needing to coordinate an entire large table setting.
  • Compact Size: If your venue is small or the guest list is large, opting for a sweetheart table can free up floor space.

  Parents’ Table

  A dedicated table for the parents of the bride and groom, if not seated at the head table.

  Cake Table

  A cake table is a designated spot for your wedding cake, serving as both a practical display and a decorative focal point of the reception. The cake is often a centrepiece for photos and ceremonial moments, so its placement and design are key considerations in your reception layout.

  When Do You Need a Cake Table?

  • For Cake Display and Photos: If your wedding cake will be prominently displayed, you’ll need a dedicated table to showcase it. The cake table is essential for the cake-cutting ceremony and photos, often a highlight for guests.
  • Multi-Tier or Showpiece Cakes: If you have a large, tiered cake or a custom-designed showpiece, a cake table ensures the cake is displayed properly and remains a central visual element.
  • For Practical Serving: After the cake cutting, the table also serves as a convenient spot for cutting and serving slices, especially if your venue plans to serve cake to guests directly from the table.

  What Goes on a Cake Table?

  The main attraction is, of course, the wedding cake. Whether it’s a simple one-tier design or a multi-tiered masterpiece, the cake will be the centrepiece of the table, but there are a few other things to consider:

  Cake Stand

  A cake stand elevates the cake, giving it prominence and making it easier for guests to see and for photos to be taken. Cake stands can be elegant, rustic, or custom-made to match your wedding theme (vintage glass, wooden slabs, or sleek metallic bases).

  Utensils for Cake Cutting

  A cake knife and server, often personalized or engraved with the wedding date, are essential for the cake cutting ceremony. These are usually placed in a decorative arrangement near the cake. Some couples also have champagne flutes nearby, especially if a toast will be part of the cake-cutting tradition.

  Signage (Optional)

  A small sign can be used to personalize the space, such as a “Let Them Eat Cake” sign or something simple like “Cake Cutting at 8 PM” to inform guests of the timeline.

  Backdrop

  Depending on the space, a decorative backdrop behind the cake table can enhance its visual appeal. Options include drapery, floral arches, fairy lights, or even a custom banner with the couple’s names.

  Decorative Elements

  • A tablecloth or overlay that complements your wedding colour scheme or theme (lace, satin, sequined, rustic burlap).
  • Fresh flowers or greenery can be arranged around the base of the cake or scattered on the table.
  • Small votive candles or pillar candles can create a romantic glow around the cake.
  

  Key Considerations:

  • Visibility: The cake table should be placed in a prominent spot where guests can see it, but not in a high-traffic area. A popular choice is near the head table or in a central location that allows for good photo angles.
    • Cake Cutting: Make sure the table is positioned where the photographer and guests can easily watch the cake cutting ceremony. Avoid placing it in cramped spaces where it’s hard for you or the photographer to maneuver.
  • Proximity to the Kitchen: Consider placing the cake table near the kitchen or serving area for easy transport of cake slices to guests after the cutting.
  • Table Size and Stability:
    • Ensure that the table is sturdy enough to hold the weight of the cake, especially if it’s a multi-tiered or heavy cake. Make sure the table isn’t too large or too small for the cake display.
  • Lighting:
    • Good lighting is crucial for cake-cutting photos. Make sure the cake table is well-lit, either naturally or with additional lighting. Avoid harsh overhead lights that could cast unflattering shadows.
  • Protecting the Cake:
    • If you’re having an outdoor wedding, consider potential weather elements (heat, wind, bugs). If the cake is displayed for an extended period, make sure it is well-protected from the sun or insects with covers or fans, or place it under a shaded area.

  Alternatives to the cake table

  Some couples choose to incorporate the cake into a larger dessert table, where it is displayed alongside cupcakes, cookies, or a candy bar. This can turn the cake table into a full dessert station.

  Cards & Gift Table

  A cards and gifts table is a dedicated space where guests can place gifts and cards for the newlyweds. It helps keep the reception area organized and ensures all gifts are safely collected in one place. While not every wedding requires a gift table, it can be a helpful addition, particularly for larger weddings or events where guests are likely to bring physical gifts.

  When Do You Need a Gift Table?

  • Traditional Weddings: If you expect guests to bring physical gifts, a gift table is essential for providing a clear and secure place for them.
  • Card-Heavy Weddings: Even if many guests opt for cards instead of larger gifts, a table is still useful to organize and store them safely throughout the event.
  • Destination or Registry-Only Weddings: If you’ve asked guests not to bring physical gifts due to travel constraints or an online registry, you may still want a small gift table for any cards or smaller token gifts guests may bring.
  • Safety and Organization: A gift table helps avoid clutter at your reception. Without one, guests may leave gifts and cards in random places, which can make tracking and collecting them difficult.

  What Goes on a Gift Table?

  • A decorative box, basket, or container specifically for cards. Many couples opt for a lockable card box for added security, especially for larger weddings. You can personalize the box with your names or wedding date, and it can be styled to match the wedding theme.
  • Signage that indicates to guests where to place their gifts and cards, such as “Gifts and Cards Here”.
  • Decorative elements like floral arrangements, candles, or personal décor that ties in with your wedding’s theme to make the table visually appealing. You might also include meaningful items like framed photos of the couple or small, sentimental touches that personalize the space.
  • If you’re tight on space, you can combine the gift table with a guestbook station, where guests can sign in and leave a note alongside their gift.
  • For larger weddings, especially where gifts may include high-value items, consider assigning someone to monitor the gift table or using a more secure area, particularly for the card box.
    •  

  Considerations:

  • Place the gift table near the entrance or in a visible spot, but not in a high-traffic area. You want it to be easy for guests to access, but not in the way of other key event areas like the dance floor or bar.
  • Ensure the table is large enough to accommodate the number of guests. If you expect lots of physical gifts, you may need a longer or wider table to avoid overcrowding.
  • Have a plan in place for what happens to the gifts after the reception. Assign a trusted friend, family member, or coordinator to move gifts to a secure area once the table is full or the event winds down.
  • If you’ve primarily registered online or don’t expect physical gifts, you can still use a small gift table for cards, along with signage that gently reminds guests about your online registry if they ask.
  • Consider reuse this table for favours table.

  Specialty or Niche Tables

  Sign-In or Welcome Table

  A table for guestbooks, seating cards, or sign-in sheets.

  Reception Table

  A reception table is often set up near the entrance of your wedding venue and serves as a central point for guests to gather information as they arrive. While not always required, a reception table can be especially helpful for large or more formal weddings where guests need guidance.

  When Do You Need a Reception Table?

  • Guest Management: If your wedding has assigned seating, a reception table helps direct guests to their seats with a seating chart or escort cards.
  • Formal Weddings: For weddings that follow a structured timeline or need coordination, a reception table offers a designated spot to manage flow and communicate key details.
  • Large Guest Lists: The bigger the wedding, the more beneficial a reception table becomes. It helps guests navigate the event smoothly, preventing confusion as they arrive.
  • Destination Weddings: For destination weddings or multi-day events, a reception table can display itineraries or welcome packets that outline key information like schedules, transportation, or venue maps.

  What Goes on a Reception Table?

  1. Seating Chart or Escort Cards
     • Seating Chart: A large, clearly visible chart listing each guest’s name and table number. This is ideal for quick reference if you’re seating a large number of guests.
     • Escort Cards: Small, personalized cards with guests’ names and their assigned table number. These often double as décor and can be beautifully arranged.
  2. Welcome Sign
     • A warm welcome sign or custom message to greet your guests as they enter the venue. This can set the tone for the event and offer a photo opportunity.
  3. Guest Book or Alternative Sign-In
     • A traditional guest book for guests to sign and leave a message for the couple.
     • Alternatively, interactive options like a Polaroid photo guest book or a thumbprint canvas for guests to mark.
  4. Wedding Programs
     • Printed programs outlining the ceremony, key events of the day, and any special acknowledgments (such as bridal party introductions or memorial tributes).
  5. Event Timeline
     • A simple timeline or itinerary of the day’s events so guests know what to expect—helpful especially if there are multiple venues or a lengthy schedule.
  6. Small Décor Elements
     • Floral arrangements, candles, or other personalized décor that ties into the wedding theme. These elements can make the table visually appealing and cohesive with the overall décor.
  7. Favors (Optional)
     • If you’re giving out favors at the beginning of the event, the reception table is a convenient place for guests to pick them up as they arrive.
     •  

  Key Considerations:

  • Location: Place the reception table near the venue’s entrance so that it’s one of the first things guests see. This ensures they can get the information they need before mingling or finding their seats.
  • Staffing: If necessary, you might assign someone (like an usher, wedding coordinator, or trusted family member) to assist guests at the table, especially if there’s a seating chart or if guests need guidance.
  • Theme Coordination: The reception table should fit seamlessly into the overall design of the wedding. Consider using a tablecloth, signage, and décor elements that match the wedding’s color scheme or theme.
  In summary, a reception table helps manage the flow of your event, especially for larger weddings, by providing guests with important details. It’s a functional element that can also be styled to enhance the wedding décor.

  Favors Table

  A table where guests can pick up their wedding favors.
  • • Alternatives like placing favors on each guest’s seat
  • • Weighing whether a dedicated favors table fits your wedding vision and venue.

  Memory Table or Tribute Table

  

  A memory table or tribute table is a special, dedicated space at your wedding to honor loved ones who have passed away or to commemorate special memories that are meaningful to the couple. It’s a heartfelt way to include those who can’t physically be present at your wedding, creating a moment of reflection and connection.

  When Do You Need a Memory or Tribute Table?

  • Honouring Deceased Loved Ones: If you or your partner have close family members or friends who have passed away, a memory table offers a way to acknowledge their importance on your wedding day.
  • Cultural or Family Traditions: Some couples incorporate memory tables as part of specific cultural traditions or religious customs that honor ancestors or family history.
  • Adding a Personal Touch: For couples who want to reflect on significant moments, a memory table can display personal mementos, photographs, or other items tied to the couple’s journey.
  • Special Milestones: If the wedding date coincides with an important family anniversary or historical event, a memory table can mark that occasion.
  • Sentimental Significance: For weddings that are centered around family, history, or legacy, a memory table can reinforce these themes, connecting the past and present.

  What Goes on a Memory or Tribute Table?

  • Framed photographs of deceased family members or friends whom you wish to honor.
  • Items that belonged to or represent those being honoured, such as a favourite book, a piece of jewelry, or a cherished heirloom. Mementos could also include letters, poems, or quotes that remind you of those you are remembering.
  • Lit candles or lanterns symbolize the light and memory of loved ones. Many couples use flameless candles for safety reasons, but they still provide a warm, symbolic glow. Some couples light a candle during the ceremony and transfer it to the table as a part of a ritual.
  • A small bouquet or floral arrangement that ties in with the wedding’s overall décor. These can be the favourite flowers of the person being honoured, or blooms that represent remembrance, such as lilies or roses.
  • A sign that explains the purpose of the table, such as “In Loving Memory” or “Forever in Our Hearts,” alongside the names of the people being remembered. A more personal message or poem could also be displayed, offering context for guests who may not know the significance of the table.
  • Items that carry special meaning to the couple or family, such as religious objects, cultural items, or even artifacts like military medals or personal awards.
  • Some couples reserve an empty chair with a photo or a small flower arrangement at the ceremony, symbolizing the presence of the loved one. This can be accompanied by a small card explaining the gesture.
  1.  

  Key Considerations:

  Location: Place the memory table in a quiet, respectful area of the venue. It should be somewhere visible, yet not in the high-traffic areas like near the dance floor or bar. Near the entrance or in a quiet corner of the reception works well, giving guests The memory or tribute table should be placed in a location that allows for quiet reflection but is still accessible to guests. Here are a few ideal spots to consider:
  1. Near the Entrance or Welcome Area
     • Placing the memory table near the entrance allows guests to see it as they arrive, setting a thoughtful tone. It also ensures that everyone has the opportunity to engage with the tribute early in the event.
  2. In a Quiet Corner of the Reception
     • If you prefer a more private, contemplative space, a corner of the reception area is a good choice. Guests can approach the table without interrupting the flow of the party, and it provides a peaceful spot for those who want to take a moment to reflect.
  3. Near the Ceremony Space (for Outdoor or Church Weddings)
     • If you’re having an outdoor ceremony or a wedding in a church, placing the table near the altar or entrance of the ceremony space can integrate the tribute into the formal proceedings. It could also serve as a meaningful backdrop for a moment of silence or reflection during the ceremony.
  4. Alongside the Guestbook or Sign-In Table
     • Combining the memory table with the guestbook or sign-in table allows guests to engage with both aspects as they arrive. This can streamline your setup while still providing a dedicated space for remembrance.
  5. Adjacent to the Family Seating Area
     • If you’d like the tribute to feel more connected to family, you can position the memory table near the family seating area. This placement can make it feel like an intimate tribute to close loved ones.

  Key Considerations:

  • Accessibility: Ensure the table is easy for guests to approach without being in a high-traffic area that might disrupt its solemn purpose.
  • Visibility: The table should be noticeable but not overpower the rest of the décor or layout. It should feel like a thoughtful part of the event, not a focal point of the entire space.
  • Quiet Space: If possible, position it in an area with less noise or distractions, so guests can take a moment without feeling rushed or crowded.
  • Tone and Sensitivity: Be mindful of the tone you want to set. While the table is about remembrance, weddings are joyful events, so the table should strike a balance between honoring loved ones and celebrating the day. Avoid overly somber décor if it contrasts with the celebratory mood.
  • Inclusion: If multiple families are involved, check with both sides to see if there are other important people or memories to honor. This ensures no one feels left out and that all family dynamics are respected.
  • Personalization: The more personal and meaningful the items on the table, the more it will resonate with guests. Consider involving family members in selecting items to display.

  Food and Beverage Related Tables

  Dessert Table or Candy Bar

  A table for displaying various desserts or a candy bar.

  Considerations:

  • Does your venue allow for a separate dessert station, or does it need to be incorporated into the main meal setup?
  

  Bar or Cocktail Tables

  High-top tables for standing and mingling during cocktail hour.

  Buffet or Food Station Tables

  Tables for serving food buffet-style.

  Tea or Coffee Station Table

  A table for post-dinner beverages, such as coffee or tea.

  Activity-related Tables

  Photo Booth Table

  A table for photo props or guest photo sign-in books.

  Vendor or DJ Table

  A table for the DJ or vendors to set up their equipment.

  Kids’ Activity Table

  A separate table for younger guests, often with activities or special treats to keep children entertained during the reception.

  Planning the Perfect Wedding Table Layout

  It’s important to plan your wedding tables early. Work closely with vendors and use the venue’s layout to maximize guest comfort and flow. Next steps: Start thinking about how to style these tables once you’ve determined what tables you’ll need and the layout is in place.